Registration Information for Industry Sponsors

Information is available below on the following registration topics, and is categorised by Annual Congress, Event and/or Initiative:

• Types of registrations
• Complimentary registrations
• Group Delegate Registrations
• Expected registration deadlines
• Terms and Conditions

 

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Types of registrations

There are several types of registration badges available to EAACI congress and event attendees:

• Full registration badges – full access to EAACI scientific sessions and exhibition areas
• Exhibitor (only) badges – only access to exhibition area
• Media & Press badges – full access (credentials required to be submitted)
• Patient badge (limited access) – must be accompanied onsite by a staff or industry representative for a limited timeframe

Any specific roles within EAACI Annual Congress or Events (i.e. faculty, speakers, chairs, staff) will have full registrations badges that allows them access to all areas/rooms of that EAACI congress or event.

IMPORTANT: If any faculty/speakers/chairs are part of the EAACI Scientific Programme and also the Industry Programme, then by default the registration costs will need to be paid for by the sponsoring company.

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Complimentary registrations

There are several types of free (or complimentary) registration badges available to industry sponsors. Depending on the sponsor item purchased will depend on the number of free / complimentary badges. These complimentary registration badges are expected to be used for industry staff and speakers in their respective Industry session(s) or exhibition booth(s). No other free registrations are provided for faculty/speakers/chairs of an Industry session at an EAACI Congress or event. 

 

Full registration badges

(allocated with a purchase of the following sponsor items)

EAACI Annual Congress – click here to access the badge calculator for Annual Congress only

• Congress exhibition space – For every 9sqm purchase, one (1) complimentary full registration badge is allocated
• Congress Satellite Symposia – Each session purchase, one (1) complimentary full registration badge is allocated

EAACI Focused Meetings (FM)

• FM Satellite Symposia – Each session purchase, two (2) complimentary full registrations badges are allocated

Allergy Schools (AS) & Winter School (WS)

• AS Satellite Symposia – Each session purchase, one (1) complimentary full registration badge is allocated
• WS Satellite Symposia – Each session purchase, one (1) complimentary full registration badge is allocated

 

Exhibition badges

(allocated with a purchase of the following sponsor items)

EAACI Annual Congress – click here to access the badge calculator for Annual Congress only

• Congress exhibition space – For every 9sqm purchase, one (1) complimentary exhibition badge is allocated
• Congress Satellite Symposia – Each session purchase, two (2) complimentary exhibition badges are allocated

EAACI Focused Meetings (FM)

• FM exhibition space – For every 6sqm purchase, one (1) complimentary exhibition badge is allocated

Allergy Schools (AS) & Winter School (WS)

• AS exhibition space – For every 6sqm purchase, one complimentary exhibition badge is allocated

 

EAACI Founder Sponsors in addition to any sponsor item purchased, this group of premium sponsors also have an annual contractual allocation of complimentary registration badges – click here to access the badge calculator for EAACI Founder Sponsors.

All exhibitors and sponsors that will be given access to the EAACI Complimentary Registrations Portal (Note: the event access to this platform will only be available around 10 weeks prior to the event)

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Group Delegate Registrations

EAACI encourages all industry to use its official Group Registrations Portal. It is a vital tool for managing delegate participation in the EAACI Annual Congress, particularly for companies, institutions, and travel agencies handling multiple registrations. Here’s an overview of why it is important to use:

Centralised & Streamlined Management

The portal provides a central platform for handling all group-related registration tasks, from booking and payment to modifying participant details. This significantly reduces the administrative burden and improves efficiency for group organisers.

Real-Time Overview & Tracking

Users can track the status of each registration in real time — including payment status, confirmation, and attendee-specific information — which ensures greater transparency and control.

Flexible Delegate Management

Organisers can add, edit, or substitute participants with ease before the official deadlines. This flexibility is particularly important when managing large groups where last-minute changes are common.

Improved Communication

The portal helps centralise communication between the organiser and EAACI Registration Services, enabling faster response times and better issue resolution compared to individual email exchanges.

Compliance & Accuracy

By using the official portal, all registrations are handled within EAACI’s secure environment, ensuring data protection compliance and accurate participant records, which is essential for certification, CME credits, and badge printing.

Invoicing & Documentation

The system generates consolidated invoices and downloadable summaries, making it easier for companies to manage budgets, accounting, and internal reporting.

EAACI Industry Reward Points Eligibility

EAACI reward points are allocated only to an industry sponsor if registrations are completed through the official group registrations portal, making it essential for sponsors and agencies wishing to benefit from the EAACI Sponsorship Points Reward System.

 

Instructions on how to access the Group Registration Portal, how to register a group, together with additional information on the processing the data are located here on the ESOP >  https://www.eaaci.org/sponsorship/group-delegate-registration

 

 

 

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Expected registration deadlines

For all EAACI Annual Congress and Focused Meetings it is expected that each sponsor will acknowledge the requirement and submit their allocation of delegate complimentary full names (through the EAACI Complimentary Registrations Portal) 30 days prior to the congress or event start date. If this deadline is not met, then the complimentary registration(s) will expire and will not be be redeemable. This deadline is essential to allow the organisers (specifically the EAACI registration team) the time to plan efficiently around the following areas:

• Logistics & badge printing
• Onsite planning
• IT systems
• Security & compliance
• Visa & travel support
• Sponsor services

EAACI appreciates the cooperation with its sponsors and the delegates they provide support to.