Accommodation
EAACI has appointed K.I.T. Group as the official and exclusive hotel accommodation agent for EAACI Hybrid Congress 2021. Your hotel reservations will be part of the congress block, and K.I.T. Group will be available to provide support before the congress. EAACI strongly recommends delegates to book via the K.I.T. Group, as we are aware of fraudulent groups acting as housing agents that claim to be associated with the congress. Regretfully, we cannot offer any support with any bookings made via these fraudulent companies.
Hotels in Krakow
Several hotels in different categories have been pre-booked at preferential rates for the congress. Rates include breakfast and local VAT. The hotels are located both near the congress venue and in the city centre with convenient and fast routes to the congress venue.
Room allotments are pre-blocked by the Congress Secretariat until 1 June 2021. The offered rooms are subject to availability. If availability is given, last-minute bookings will be possible until 8 July 2021.
Book your hotel accommodation ahead of time and benefit from the best rates and selections.
Group Bookings
Please note that group reservations of 10 rooms or more, will be handled with separate contracts and separate regulations. Please contact hotels@eaaci.org for further information.
Booking and Payment of Individual Hotel Reservation
Delegates have the possibility to decide on the type of payment (bank transfer or credit card payment) until 1 April 2021.
If payment by bank transfer is chosen, a payment order will be sent out by e-mail to the requesting delegate. A bank transfer for the entire due accommodation amount (free of any bank fees) can be made by this date.
When using a credit card, K.I.T. Group will charge a deposit of 35 EUR per room upon placing the booking. On 1 April 2021, K.I.T. Group will charge the remaining balance due for the hotel booking to all credit cards.
After 1 April 2021, only credit card payments are accepted.
Should K.I.T. Group not receive payment on time or not be able to debit the provided credit card on 1 April 2021, the hotel reservation will be cancelled in line with the cancellation conditions.
Confirmation and Invoice
Confirmation of the hotel booking will be sent out upon receipt of the housing request and full credit card details or payment of the full accommodation value by bank transfer. The accommodation invoice will be sent out automatically to each delegate before the beginning of congress.
Changes and Cancellations
All changes and cancellations must be sent in writing (fax, letter or e-mail) to K.I.T. Group.
Please note that hotels will not accept any changes or cancellations directly.
For cancellations received between 1 April 2021 and 10 April 2021, 50% of the total hotel booking amount will be charged by K.I.T. Group.
For cancellations received after 10 April 2021, no refunds will be possible. After this date, the reservation’s full value indicated on the hotel reservation form will be charged.